Planning an event — no matter how big or small — involves dozens of moving parts. Without a clear plan, things can get overwhelming fast. That’s why we’ve created the ultimate step-by-step checklist to help you stay organized and stress-free throughout the entire journey.

Whether you’re planning a wedding, birthday, or corporate gathering, this guide from Shine Luxe Events is your roadmap to event success.

3–6 Months Before

• Define your event type and goals

• Set your budget

• Choose a date and time

• Start researching venues

• Draft your guest list

• Book your event planner (hint: we’d love to help)

2–3 Months Before

• Secure venue and key vendors (catering, décor, entertainment)

• Finalize guest list and send invites

• Choose your theme, colors, and overall aesthetic

• Begin shopping for outfits or uniforms (if needed)

• Plan out meals, beverages, and dietary needs

1 Month Before

• Confirm all vendor bookings

• Create a detailed event timeline

• Plan seating and layout

• Prepare speeches, presentations, or music playlists

• Purchase decor and party favors

1 Week Before

• Follow up with RSVPs

• Send out reminders to guests and vendors

• Pack an emergency kit (safety pins, mints, bandaids, etc.)

• Do a final walkthrough of the venue with your planner

Event Day

• Relax and enjoy

• Trust your planner to manage the schedule, vendors, and last-minute surprises

• Focus on making memories